Notion
Docs, wikis, and project tracking in one flexible workspace
Overview
Notion is a flexible workspace that blends documents, wikis, databases, and lightweight project tracking into a single block-based editor. Its strength is adaptability — teams build their own systems rather than adopting rigid, pre-defined workflows.
Notion's block editor lets you mix rich text, embeds, and relational databases on the same page, and its templates make it easy to start from a CRM, roadmap, or wiki structure. It trades some of the specialized power of dedicated PM tools (native Gantt charts, advanced dependencies) for flexibility and a much gentler learning curve.
- Founded
- 2016
- Pricing model
- Freemium
- Starting price
- Free
- Best for
- Startups and teams that want one flexible tool for docs, wikis, and lightweight PM
Features
Block-based editor
Mix text, tables, boards, and embeds freely on any page.
Relational databases
Link tasks, docs, and projects together with rollups and relations.
Multiple views
Switch the same database between table, board, calendar, timeline, and gallery views.
Notion AI
Summarize pages, draft content, and query your workspace in natural language.
Templates gallery
Thousands of community and official templates for PM, docs, and personal use.
Granular sharing
Share individual pages publicly or with specific teammates and guests.
Screenshots
Pricing
Notion uses a freemium pricing model, starting at Free.
Free
$0
forever
- Unlimited pages for individuals
- Basic blocks & databases
- 7-day page history
Plus
$10/user/mo
billed annually
- Unlimited file uploads
- 30-day page history
- Unlimited blocks for teams
Business
$20/user/mo
billed annually
- SAML SSO
- Private teamspaces
- Advanced page analytics
Pros and Cons
Pros
- Extremely flexible — adapts to almost any workflow
- Clean, fast editor with a gentle learning curve
- Strong free tier for individuals and small teams
- Huge library of community templates
Cons
- Lacks native Gantt charts and advanced task dependencies
- Can get slow with very large, deeply nested databases
- Flexibility means teams must design their own structure
- Offline support is more limited than dedicated PM tools
Alternatives to Notion
User Reviews (2)
Sam Alvarez
VerifiedFounder · 1-10 employees
Our entire startup runs on this
Wiki, roadmap, CRM-lite, and meeting notes — all in Notion. The free tier got us through our first year and Plus has been more than enough since. Can't imagine going back to scattered docs.
Pros: Flexible, fast, great templates.
Cons: Large databases start to lag.
Aisha Rahman
VerifiedEngineering Manager · 51-200 employees
Great docs, not a Jira replacement
We use Notion for specs and team wikis and it's excellent for that. We tried moving sprint tracking here too but ended up going back to a dedicated tool for dependency management.
Pros: Beautiful docs, easy for non-engineers.
Cons: No real dependency tracking for engineering sprints.